pharmacist

Job Description – Hospital Pharmacist

• Job Title
• Hospital Pharmacist

• Department
• Pharmacy

• Reports To
• Pharmacy In-Charge

Job Summary

The Hospital Pharmacist is responsible for accurately dispensing medicines against valid prescriptions, processing pharmacy billing, receiving stock through GRN, maintaining inventory records, and ensuring the safe storage and issue of medicines in accordance with hospital policies and applicable statutory requirements.

Key Responsibilities

• Review prescriptions for completeness, dosage, frequency, drug interactions, allergies, and contraindications.
• Dispense medicines accurately as per the doctor’s prescription.
• Explain dosage, timing, route of administration, storage instructions, and precautions to patients or attendants.
• Ensure the right medicine, right dose, right patient, right quantity, and right labelling before handing over medicines.
• Process cash, credit, insurance, inpatient, and outpatient pharmacy bills accurately.
• Generate invoices, receipts, returns, and credit notes in the hospital software.
• Verify patient details, prescription details, medicine quantity, batch number, expiry date, and billing rate before finalising the bill.
• Receive medicines and consumables from approved vendors.
• Prepare and process Goods Receipt Notes (GRN) against purchase orders and supplier invoices.
• Verify the quantity, batch number, expiry date, MRP, purchase rate, GST, discount, and condition of items received.
• Report shortages, damages, excess supplies, near-expiry medicines, or invoice discrepancies to the Pharmacy In-Charge and Purchase Department.
• Update stock entries in the hospital or pharmacy management system.
• Arrange medicines according to storage requirements, including refrigerated and high-risk medicines.
• Maintain FIFO and FEFO inventory practices.
• Monitor stock levels and raise timely indents for medicines and consumables.
• Conduct regular physical stock verification and reconcile differences with system stock.
• Maintain proper records of narcotic, controlled, high-alert, LASA, and emergency medicines.
• Check and remove expired, damaged, recalled, or non-moving stock as per hospital policy.
• Process medicine returns from patients, wards, and departments as per approved procedures.
• Coordinate with doctors, nurses, purchase, stores, accounts, and other hospital departments.
• Maintain cleanliness, safety, and proper temperature control in the pharmacy.
• Ensure compliance with drug licence conditions, pharmacy regulations, hospital policies, and infection-control practices.
• Maintain confidentiality of patient and prescription information.
• Provide proper shift handover, including pending bills, stock issues, shortages, and urgent requirements.
• Support audits, inventory reviews, statutory inspections, and quality improvement activities.

Required Qualifications

• Diploma in Pharmacy or Bachelor of Pharmacy from a recognised institution.
• Valid registration with the State Pharmacy Council.
• Knowledge of pharmacy billing software, GRN processing, stock management, and hospital pharmacy operations.
• Basic knowledge of drug storage, expiry control, GST, batch management, and inventory reconciliation.